No matter how your business stores sensitive information, data security is a top priority. You need to protect not only the financial and private information about your company, but also your customers’ information.
We recommend that you perform periodic assessments of your electronic and physical security risks, as well as evaluations of your controls over financial processes.
Basic Business Security Tips
- Centralize sensitive paperwork and electronic files and accounts. Limit access to employees with a legitimate business need. Use locking drawers within offices that are locked.
- Require your staff to use strong passwords, to store them securely, and to change them regularly.
- Have a procedure for closing access to sensitive information or locks when employees leave your company or transfer to positions where access is no longer needed.
- Thoroughly investigate the data security practices of third-party service providers of functions like payroll, web hosting and data processing.
- Place your most sensitive procedures under dual control so that two trusted employees are involved in all transactions.
The Federal Trade Commission publishes a guide to protecting about your business and your customers. Click here to download a copy. (requires Adobe Reader)